Office Manager

Job Description

We are currently seeking an Officer Manager, team based in Madrid, (Spain).

About the role:

Your main missions and responsibilities will be to:

• Day-to-day management of presence control (marking errors) and giving access cards, in case of forgetfulness, visits, etc... access card control and request.
• Telephone service, couriers, clients, employees.
• Control of material for collective use.
• Preparation of shipments.
• Control rotating positions.
• Welcoming new staff in the office, position assignment, etc.
• Control of external personnel, CAE documentation, documentary platforms.
• Temperature and humidity control. C02 measurements. Prepare and send daily report of presence in offices and measurements.
• Delivery of safety material (PPE, detectors-control and delivery monitoring). Stock control and monitoring.
• Organization of different kinds of events.
• Planned office HSE inspections for the year.
• Monitoring of closure of actions derived from inspections.
• Interlocutor for actions with the property and maintenance of the building
• Office maintenance management, monitoring and control (office material, status, planned reviews) Legal technical reviews and inspections.
  
  
  

About you:

We’d love to hear from you if your profile meets the following essential requirements:

• Studies in secretarial and/or document management
• English level B2 minimum. French will be valuable.
• 3 yeas of previous experience in similar positions.
• Complete knowledge of Microsoft suite.
  
  
  

Additional Information:

• Flexible hours.
• Two days of remote work per week.
• 23 days of vacation per year.
• Personalized flexible remuneration program.
• Possibility of national and international mobility with group offices.
• Applications that have a certificate of disability will be considered.
• Only applications that have permission to work in Spain will be considered.
  
  
  

At Technip Energies, we prioritize internal applications and provide timely feedback to internal applicants. Our Recruiting Team screens and matches your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. You can check your application progress directly in PeopleConnect Recruiting.

Together, let’s be part of the solution!